The Schengen Visa is a crucial requirement for individuals who wish to travel within the Schengen area, encompassing 29 European nations. Whether for leisure, work, or educational purposes such as doctoral research and attending conferences, this visa facilitates seamless travel across European countries. For PhD students, obtaining a Schengen Visa is important as it grants access to international conferences, field research opportunities, and partnerships with universities and research organizations across Europe. Hence, we explore the 10 easiest countries for PhD students to get Schengen visa.
Currently, the Schengen Area includes most EU countries, except for Cyprus and Ireland. As of 31st March 2024, Bulgaria and Romania have become the most recent Member States to participate in the Schengen area, meaning that individuals crossing internal air and sea borders will not be subjected to scrutiny. The process of obtaining a Schengen Visa can be impacted by several factors, including the rate of rejections, the criteria for applications, and the time it takes for processing.
This article will help PhD students who want to visit Schengen countries to get a Schengen Visa so that they can conduct their research without challenge of a long wait in the visa application process.
What is a Schengen Visa?
The Schengen Visa, also known as the Europe Visa, is a travel document that allows visa-holders to travel in any of the European Union member countries within the scope of the visa. This travel document has its name derived from the Schengen Agreement, an agreement between 26 countries previously and now 29 countries as of March 2024, that allows people to move freely within them.
The Schengen Agreement of 1985 abolished internal and external border controls between its member countries. However, people who want to travel to the Schengen countries, different from those who already have full citizenship rights, also known as third-country citizens, must apply for the Schengen Visa.
Related: Your Ultimate Guide to Student Visas for PhD Study in USA
In a nutshell, a Schengen Visa is a short-stay visa that allows individuals to travel freely within the Schengen Area for up to 90 days within 180 days. It can be obtained from the consulate or embassy of the country you intend to visit and can be used for study and research, medical reasons, tourism, business, or visiting family and friends. It is important to note that the Schengen Visa is not a work permit and does not allow individuals to work in the Schengen Area. However, some countries may allow for limited work opportunities under certain conditions.
Types of Schengen Visa
When working towards a doctoral degree in Europe, numerous international PhD candidates need to secure a Schengen visa. This visa allows for valuable research partnerships and academic prospects at various institutions throughout the Schengen countries. The Schengen visas are classified according to the specific reason for traveling. The main types include:
1. Uniform Schengen Visa (USV)
The Uniform Schengen Visa (USV) enables individuals to travel without constraints within the Schengen countries for brief visits, for a maximum of 90 days. It is granted for reasons, like tourism, business, and family trips, guaranteeing consistent entry and residence requirements throughout the participating nations. This visa promotes mobility and simplifies travel within the Schengen Area by abolishing internal border checks. It is of two types, namely:
Type A (Airport Transit Visa): This is specifically for individuals who require passage through the international transit zones of airports within the Schengen Area. It does not grant access into the Schengen countries, but it allows for a stopover during international travel.
Type C (Short-Stay Visa): The Short-Term Visa (Type C) is the most frequently used Schengen visa, and it is appropriate for tourism, business travel, or visiting relatives and friends. Depending on the permitted number of entries, it may be granted as a single-entry, double-entry, or multiple-entry visa.
See: Best Guide to PhD Student Visas in Canada
2. Limited Territorial Validity Visa (LTV)
The Limited Territorial Validity Visa (LTV) is given in rare situations and limits the traveler to specific Schengen countries listed on the visa. Unlike the Uniform Schengen Visa, it does not allow entry to all Schengen states, making it less versatile. This visa is typically approved for humanitarian purposes or in compliance with international commitments.
3. National Visa (Type D):
The Type D or National Visa is intended for individuals who plan to reside in a Schengen country for an extended period, typically exceeding 90 days. It is applicable for purposes such as employment, education, or family reunion, and provides the bearer with the privilege of unrestricted travel within the Schengen Area upon arrival. It is the Schengen Visa for PhD students as it allows you to stay beyond 3 months. This visa necessitates compliance with specific criteria established by the host country and frequently tops in the acquisition of a residence permit.
Different types of visas may be issued for various reasons such as tourism, business, visiting relatives or friends, cultural and sports activities, official visits, medical purposes, study and research, and transit. Each visa category has its own set of prerequisites and terms, therefore it is crucial to apply for a visa that aligns with your travel intentions and objectives.
Related: Best Guide to Student Visas for PhD Study in Australia
Requirements For Schengen Visa Application for PhD Students
When seeking a Schengen visa as a doctoral student, it is crucial to carefully review the requirements of each country to select the most accessible option. The primary criterion for obtaining a Schengen visa is visiting a Schengen country for a brief period and for visa-related purposes. The process of applying for a Schengen visa demands thorough preparation and the submission of numerous crucial documents. Below are the fundamental prerequisites for submitting a Schengen visa application:
The main requirement for getting a Schengen visa is visiting a Schengen country for a short stay and for visa purposes.
- Visa Application Form
- Passport
- Proof of Financial Means
- Two passport photos
- Travel Itinerary
- Visa fee
- Acceptance letter from the university
- Certificate of current studies/enrollment certificate
- Curriculum vitae
- Diplomas
- Reference letter
- Language
- Cover letter
Related: Best Provinces for PhD Students Seeking PR in Canada
How To Apply For Schengen Visa
The process for applying for a visa generally includes filling out a form, submitting required documents, scheduling an appointment at a visa application center or consulate, and attending an interview. It’s important to note that processing times for Schengen visa applications can vary significantly depending on the host country and the time of year. In some cases, it may take days, weeks, or even months for the application to be fully processed and approved. Therefore, it’s advisable to start the visa application process well in advance to allow for any unexpected delays.
Applicants should carefully follow all instructions provided and ensure that all necessary documentation is included to avoid any potential delays or complications. It’s always recommended to double-check the specific requirements and guidelines of the host country’s visa application process before starting the application. This will help ensure a smooth and efficient process, ultimately increasing the chances of a successful visa approval.
Schengen Visa application procedure is now simple and easy. #EU launched a one-stop portal where you can apply for #SchengenVisa, upload documents, pay the fee. This digital overhaul is a welcome change. No more unwanted paperwork and additional cost. pic.twitter.com/7zrsV2mCzw
— Indian Eagle (@indianeagle) June 19, 2023
Top 10 Easiest Countries to Get a Schengen Visa
PhD students looking to study in Europe may find it helpful to consider the Top 10 Easiest Countries for obtaining a Schengen Visa. Some of the top 10 easiest countries to get a Schengen Visa include:
- Iceland
- Switzerland
- Latvia
- Italy
- Luxembourg
- Lithuania
- Slovakia
- Germany
- Austria
- Greece
Easiest countries to get a Schengen visa!
📌 Switzerland – 95%
📌 Greece – 95.1%
📌 Czechia – 95.3%
📌 Slovakia – 95.8%
📌 Luxembourg – 96.3%
📌 Poland – 97%
📌 Latvia – 98%
📌 Iceland – 98.1%
📌 Finland – 98.3%
📌 Estonia – 98.4%
📌 Lithuania – 98.7%
Lithuania is the easiest— Abraham Okah(info hub) (@AbrahamOkah2) September 21, 2022
#1. Iceland
- Rejection Rate:2%
- Processing Time: Typically 10-15 days
Iceland is recognized for its excellent education system and accommodating atmosphere for students from other countries. The procedure for obtaining a Schengen Visa in Iceland is fairly simple and favorable for students. Iceland is well-known for its low rate of Schengen Visa rejections, which makes it one of the most accessible countries for PhD students to acquire a visa. With a rejection rate of just 2.2%, applicants experience a more efficient process and shorter wait times. The visa requirements in Iceland are clear and typically involve standard documentation, proof of financial resources, and travel insurance. This accessibility makes Iceland an appealing destination for academic and research endeavors in Europe.
See Also: How To Get PR in Canada As A PhD Student
#2. Switzerland
- Rejection Rate:7%
- Processing Time: Approximately 15 days
Switzerland is an attractive option for PhD students looking to obtain a Schengen Visa, boasting a rejection rate of only 10.7%. Renowned for its prompt processing and transparent application procedures, Switzerland provides a seamless experience for students. Necessary documentation, such as evidence of financial security and a comprehensive travel plan, must be submitted by applicants. The nation’s dedication to supporting academic travel solidifies its status as a preferred destination for students.
#3. Latvia
- Rejection Rate:7%
- Processing Time: Approximately 10 days
Latvia ranks highly among the easiest countries to obtain a Schengen Visa, with a rejection rate of 11.7%. The application process is straightforward, requiring standard documents such as proof of financial means, travel insurance, and, if applicable, an invitation letter. Latvia’s efficient processing and favorable approval rates make it a prime destination for PhD students looking to study or conduct research in Europe
#4. Italy
- Rejection Rate: 12%
- Processing Time: 15-20 days
Italy is a favored pick for doctoral students because of its low visa rejection rate of 12%. The application process for a visa is straightforward and organized, usually needing evidence of lodging, travel insurance, and financial stability. Italy’s thriving academic and cultural scene, along with its comparatively high acceptance rates, makes it an appealing spot for students seeking advanced education.
#5. Luxembourg
- Rejection Rate:7%
- Processing Time: Typically 15 days
Luxembourg has a reputation for its easy Schengen Visa application process, with a rejection rate of 12.7%. The application criteria are typical, requiring evidence of financial stability, travel insurance, and a comprehensive travel schedule. Luxembourg’s quick processing times and encouraging academic setting make it an attractive choice for doctoral students.
#6. Lithuania
- Rejection Rate:8%
- Processing Time: About 10-15 days
Lithuania has a Schengen Visa rejection rate of just 12.8%, making it a highly favorable option for PhD students. The application process is not complicated and only requires standard documents, proof of financial means, and travel insurance. Lithuania’s dedication to supporting academic mobility and its efficient visa processing system solidify its status as a top choice for students.
#7. Slovakia
- Rejection Rate:9%
- Processing Time: 15 days
Slovakia is a great choice for PhD students, as it has a low rejection rate of 12.9%. The visa application procedure is straightforward and effective, usually involving demonstrating your purpose, financial stability, and having travel insurance. With its high approval rates and encouraging atmosphere for academic research, Slovakia is an appealing option for students.
#8. Germany
- Rejection Rate:3%
- Processing Time: Approximately 15-20 days
Germany has a Schengen Visa rejection rate of 14.3% and provides a well-organized and effective application process for PhD students. Many universities in Germany have English-taught PhD programs, making it easier for international students to apply and study in the country. Those applying must submit thorough documentation, such as financial evidence, travel insurance, and a detailed travel schedule. The country’s strong academic system and notably high visa acceptance rates make it a preferred destination for students seeking advanced education.
#9. Austria
- Rejection Rate:3%
- Processing Time: 15 days
Austria is renowned for its excellent education system and stunning natural scenery, making it a desirable destination for PhD students seeking a Schengen visa. With a relatively uncomplicated visa application process and abundant prospects for research and academic partnerships, Austria is a preferred choice for numerous international PhD students. The country also maintains a reasonable rejection rate of 14.3%, rendering it an appealing option for PhD students. The application process necessitates standard documentation, evidence of financial security, and travel insurance. Austria’s favorable acceptance rates and well-structured visa procedures create a supportive atmosphere for scholarly endeavors.
#10. Greece
- Rejection Rate:7%
- Processing Time: Around 15 days
Greece is renowned for its abundant historical background, picturesque scenery, and temperate weather, rendering it a desirable location for overseas doctoral candidates in pursuit of a Schengen visa. Moreover, Greece provides a comparatively uncomplicated visa procedure for doctoral candidates, with minimal administrative obstacles. With a Schengen Visa rejection rate of 14.7%, Greece is a favored destination for doctoral students. The visa application process is simple and involves demonstrating financial stability, obtaining travel insurance, and arranging accommodation. Greece’s diverse cultural legacy and nurturing academic atmosphere present an enticing option for students interested in studying in Europe.
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